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APDD
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Understand people

To truly get to know the people who use a product, a space, or a service. In each step, choose one or more entries; open “How it’s used” to decide without leaving this page.

  1. Step 1

    Observe

    See what people do, not just what they say.

    How it’s used

    A method in which people are observed and asked questions while they carry out their tasks in their own setting, like an apprentice beside a master.

    How it’s done

    1. You accompany the person while they do their real work.
    2. You ask in the moment, without interrupting too much.
    3. You interpret with them what you have observed.
    Output
    Notes on how a person works in their setting, and why
    Avoid
    Turning it into a sit-down interview far from where everything happens: ask the person to show you how they do it, as if you were going to learn their job.
    Full entry, with sources
    How it’s used

    An observation method in which you accompany a person for a period, like their shadow, to see what they do, with whom, and why.

    How it’s done

    1. Agree with the person when and for how long to accompany them.
    2. Observe and note what they do, with whom, and where.
    3. Ask afterward about what was not clear.
    Output
    Notes on a person’s complete routine
    Avoid
    Intervening or giving opinions while you observe: it changes what the person does.
    Full entry, with sources
    How it’s used

    Studying a group by spending time with it in its own setting, observing and taking part, to understand its practices and what they mean to its members.

    How it’s done

    1. Enter the field. Gain access and trust in the place.
    2. Observe and take notes. Field notes, photos and informal conversations.
    3. Interpret. Look for patterns and meanings in what you gathered.
    Output
    A description of a group’s practices and what they mean to its members
    Avoid
    Calling a one-afternoon visit ethnography: it takes time and repeat visits.
    Full entry, with sources
    How it’s used

    Accompany a person during an everyday activity in their own setting, like shopping or getting around their neighborhood, and talk about what happens in the moment.

    How it’s done

    1. Agree on the outing. Which activity, where and for how long.
    2. Go along and talk. Observe, ask, and take notes or photos with permission.
    3. Review afterward. Sort notes and key moments as soon as possible.
    Output
    Notes and observations of an activity seen in its real context
    Avoid
    Turning it into a tour led by you: let the person set the route.
    Full entry, with sources
  2. Step 2

    Ask

    Hear their reasons in their own words.

    How it’s used

    A long, open, guided conversation with a single person to understand in detail their experiences, motivations and way of seeing a topic.

    How it’s done

    1. Prepare a guide of topics, not a closed questionnaire.
    2. Have a conversation following what the person tells you.
    3. Record and analyze looking for themes and quotes.
    Output
    Detailed accounts of experiences and motivations
    Avoid
    Asking for general opinions instead of concrete stories (“the last time you…”), asking leading questions or selling your idea.
    Full entry, with sources
    How it’s used

    A conversation led by a moderator with a small group on a specific topic, to learn their opinions and how they build them by talking to each other.

    How it’s done

    1. Prepare. A topic guide and the stimulus to be shown.
    2. Moderate. Open the conversation and share out the turns.
    3. Analyze. Look for themes, agreements and disagreements.
    Output
    A group’s opinions and how they build them through conversation
    Avoid
    Using it to measure how many people prefer something: it is small and the group sways opinions.
    Full entry, with sources
    How it’s used

    A questionnaire with the same questions for many people, designed to measure in numbers how many think, do or prefer something.

    How it’s done

    1. Define what to measure. Which decision depends on the answer.
    2. Write and test. Test the questionnaire with a few people before sending it.
    3. Send and analyze. Count, compare groups and read carefully.
    Output
    Numerical data on what many people think, do or prefer
    Avoid
    Asking about what they will do in the future (“would you use it?”): what people say they will do isn’t what they later do.
    Full entry, with sources
  3. Step 3

    Follow them over time

    What happens over days or weeks.

    How it’s used

    Participants record their activities, experiences or emotions over a period at the moment they happen, using text, photos or audio.

    How it’s done

    1. Give the instructions. What to record, when and with what.
    2. Follow along. Reminders and review of what comes in each day.
    3. Close with an interview. Talk with each person about their diary.
    Output
    Records of activities and emotions noted in the moment
    Avoid
    Asking for too much each day: people stop writing.
    Full entry, with sources
  4. Step 4

    Synthesize

    Find what repeats and what surprises.

    How it’s used

    Writing each research observation on a note and grouping the notes by affinity, bottom-up, until the themes that connect them emerge.

    How it’s done

    1. Write one observation on each note.
    2. Group the notes that are alike, without prior categories.
    3. Give a title to each group and arrange the groups.
    Output
    Observations grouped into themes
    Avoid
    Starting with categories already decided: that way you only confirm what you believed.
    Full entry, with sources
    How it’s used

    The process of organizing, grouping, and interpreting what has been researched until patterns, insights, and design opportunities emerge.

    Why it happens

    1. Get all the information out while it is fresh.
    2. Group and regroup it, looking for patterns and differences.
    3. Interpret it until insights and opportunities are formulated.
    Avoid
    Jumping from data to solutions without going through interpretation.
    Full entry, with sources
    How it’s used

    A new, well-grounded interpretation about people and their context that explains why they do what they do and opens design opportunities.

    Why it happens

    1. Start from observed facts, never from assumptions.
    2. Connect several findings until a common motive emerges.
    3. Phrase it as desire and friction: what the person wants and what stops them.
    Avoid
    Calling a piece of data or a team opinion an insight.
    Full entry, with sources
  5. Step 5

    Represent them

    A way to keep them in mind in every decision.

    How it’s used

    A method for summarizing research in a few fictional characters, with a name, goals and context, who represent groups of users.

    How it’s done

    1. Research with real users.
    2. Group similar goals and behaviors.
    3. Each group becomes a character.
    Output
    A few fictional characters, with a name, goals and context
    Avoid
    Making them up in an afternoon or filling them with stereotypes and details that don't help decide.
    Full entry, with sources
    How it’s used

    A method for representing a person's path through a service, step by step, with their actions, touchpoints, emotions and pain points.

    How it’s done

    1. Research with real people, not imagined ones.
    2. Draw the journey with its emotions and pain points.
    3. Choose the moments most worth improving.
    Output
    A step-by-step map of the journey, with actions, touchpoints, emotions and pain points
    Avoid
    Drawing it from the office without talking to anyone: it will be the team's opinion, not the real experience.
    Full entry, with sources